PA to CEO / Office Assistant:

Duties & Responsibilities

  • Answer phone inquiries, direct calls, and provide basic company information
  • Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
  • Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
  • Help prepare reports, presentations, and data
  • Manage and maintain files, records, and correspondence for meetings
  • Type documents, drafts, and reports
  • Arrange schedules for meeting space and conference rooms
  • Assist with travel and expense reports
  • Update staff calendars and organize schedules
  • Prepare information and research for executive needs
  • Oversee mail deliveries, packages, and couriers
  • Purchase, track, and invoice office supplies for each department
  • Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
  • Arrange itineraries and executive correspondence
  • Coordinating events as necessary

Requirements and Qualifications

  • High school diploma or equivalent’; associate’s or bachelor’s degree preferred
  • Prior experience handling office responsibilities, experience in customer service, or related field
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Adobe Illustrator, Graphics design and Excel); scheduling appointments/updating calendars
  • Excellent written and verbal communication skills
  • Highly organized multitasker who works well in a fast-paced environment
  • Willingness to learn and to grow with the company
  • Ability to work well under limited supervision
  • Have a valid driver license

Procurement Officer:

Duties & Responsibilities

  • Estimate and establish cost parameters and budgets for purchases
  • Create and maintain good relationships with vendors/suppliers
  • Make professional decisions in a fast-paced environment
  • Maintain records of purchases, pricing, and other important data
  • Review and analyze all vendors/suppliers, supply, and price options
  • Develop plans for purchasing equipment, services, and supplies
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies are high quality
  • Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
  • Work with team members and Procurement Manager to complete duties as needed
  • Find manufacturers for a particular product, ensure order fulfillment with vendors and negotiate pricing and delivery schedules. Also conduct audits and prepare financial analysis of companies that contracts are established with.
  • forecasting upcoming demand

Requirements and Qualifications

  • A four-year Bachelor’s degree in business or accounting is required.
  • High school degree or equivalent
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Two (2) years previous experience as procurement officer or related position
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player

Sales Assistant:

Duties & Responsibilities

  • Make multiple outbound calls to potential customers
  • Deliver customized, targeted sales strategies
  • Share information about company/product by following sales scripts
  • Meet all quotas for inside and outside sales
  • Facilitate future sales
  • Answer potential customer questions and follow-up call questions
  • Close sales and lead customer through purchasing process
  • Understand customer needs and offer solutions and support
  • Maintain record of calls through computerized system
  • Research potential leads from business directories, web searches, or digital resources
  • Create and maintain a list/database of prospect clients
  • Work with sales team to close sales
  • Cold call potential sales leads

Requirements and Qualifications

  • High school degree or equivalent
  • Tenacity to handle rejection and continue on with a positive attitude when reaching next potential customer
  • Knowledge of sales process from initiation to close
  • In-depth understanding of company services and its position in the industry
  • Customer focused to gain sales
  • Persuasive and goal-oriented
  • Comfortable making cold calls and talking to new people all day
  • Ability to work independently or as an active member of a team
  • Previous experience in outbound call center, inside sales experience, or related sales experience preferred
  • Strong computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel) or CRM/Salesforce experience preferred
  • Excellent verbal communication skills; able to demonstrate patience and enthusiasm while communicating with potential customers
  • Ability to professionally and confidently communicate with diverse groups of people
  • Ability to work accurately under stress and pressure to meet competing deadlines
  • Demonstrated and proven sales results

Skills:

  • Being responsible and trustworthy
  • Being confident and articulate
  • Being able to handle stress
  • Communication, both written and oral
  • Using computer applications
  • Using initiative
  • Being a team player
  • Amicable, getting along with everyone
  • Being professional
  • Being persuasive
  • Networking, with clients and other sales professionals